Tender & Bid Management

We have an outstanding track record of providing successful tender and bid management support to organisations bidding for public and private sector contracts. This support includes, completing and submitting pre-qualification and tender documents, attending client briefing sessions, appealing against contract award decisions, and negotiating terms and conditions of contract.

Our clients include PLCs, SMEs and third sector organisations. Our success is evidenced, for example, by financial achievements that are available in the public domain. Our tender management services were provided, in one instance, via a publicly funded programme. Initially, our target was to win contracts valued at £200k in each of 3 x 10 month periods. We actually achieved £28m – independently audited. In one instance, we advised the senior management team of a school for autistic children to bid, successfully for £400,000 grant application for an accommodation extension to the school.

Our competitive advantage includes tender support from recognised procurement experts. The fact that we advise leading organisations, including FTSE companies on best practice in how to better conduct procurements and evaluate incoming tenders provides a unique insight into the decision making processes of a ‘buyer’.

Our work is conducted in a confidential manner, remaining in the background, usually avoiding any engagement with our client’s customer. Our input can be right through PQQ, tender and presentation and beyond into debrief and challenge (if necessary!). This latter service is increasingly important in the public sector due to a recent change in legislation (the Remedies Directive). Damages in law may be available for the lost chance of being successful in the competition where the procurement process is ‘flawed’. An example of a flawed process would be a less than robust evaluation scoring and weighting model.

Commercial Matters.
We charge hourly rates for our input and advice. The hourly rate would typically remain unchanged for work expended outside normal business hours. Mindful of tender deadlines we are flexible when we provide our services.

No work is undertaken without a client’s written authority to proceed. We agree an initial price cap and provide updates on time expended on specific activities.

The support we give has very important business implications for some organisations. We can:

  • Write policies and procedures
  • Assist with completing financial and cost models
  • Develop a company mission statement
  • Write quality management documents
  • Assist in developing business continuity plans
  • Advise on the contractual and financial risks being presented to the company
  • Analyse the terms and conditions of contract being presented by the potential client
  • Project manage the whole pre-qualification and tendering process

Related Case Studies

Airline engineering contract

This situation concerned a series of claims made by a contractor. The claims related to specification changes, delays, additional product support and out-of-hours working....
Read more

Formulating a cohesive sustainability procurement strategy

  Formulating a cohesive sustainability procurement strategy Most organisations are agreed that sustainability procurement should be on the agenda but are unclear how to...
Read more

Engineering support services for a Gold Mine

This contract required terms and conditions to deal with external engineering support services to a remote location gold mine. Not infrequently, major equipment required...
Read more

Purchase of steel for a multi-national organisation

In this instance our client purchased steel on a devolved basis at over 30 locations. No strategy was in place to ensure price and...
Read more