Systems and procedures to control building maintenance expenditure

This assignment was undertaken for an off-shore service organisation. There was no purchasing involvement in the award of any facilities management contracts. No policies, approved systems or Corporate procedures existed, despite internal audits having taken place. A complete review was undertaken which revealed maintenance payments being paid for buildings and assets that no longer existed, CCTV contracts that were not managed (in one situation a fraudulent transaction took place when CCTV was failing to operate), annual payments being made without any financial security and contracts rolled over, year-on-year, without tendering.